Discover How Companies Automate Compliance and Risk with EduTrac
How Hypertrain cut compliance workload by over 50% and achieved compliance 2x faster with EduTrac
Reduced admin workload by 50%
Achieved Compliance 2x faster
Replaced 3+ tools with EduTrac
“Compliance is more than a checklist - it’s a strategic advantage. EduTrac empowers us to transform compliance into a driver of security, efficiency, and trust at the core of our business.”
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Company Overview
Industry: Health and safety/AI
Region: International
Solution: ISO 27001, ISO 45001, GDPR, AI Governance, Internal Policies
The Challenge
As Hypertrain.ai scaled into new markets with different types of clients, the company quickly encountered growing compliance challenges:
Fragmented Policy Management
Policies were stored across Google Drive and email threads.
Difficult to track task updates and compliance progress across the company
Audit Readiness Pressure
Enterprise clients and investors required audit evidence for GDPR, ISO 27001, and AI ethics compliance.
Teams often spent weeks compiling documents for each compliance as well as their internal policy.
Scalability Issues
Rapid hiring led to inconsistent compliance onboarding for new employees.
International expansion created new jurisdictional requirements.
Client Trust Concerns
Lack of transparent, centralised compliance reporting slowed down enterprise deal cycles.
The Solution
Hypertrain.ai implemented the EduTrac solution across its compliance, HR, and operations teams to centralise and automate compliance workflows.
EduTrac.io features deployed:
Centralised Compliance Dashboard – Unified view of compliance status across the organisation.
Automated Policy Management – Easy publishing, Task tracking, and staff acknowledgement workflows.
Risk & Audit Reporting – Instant audit-ready reports for GDPR, ISO 27001, and AI ethics frameworks.
Custom Compliance Checklists – Tailored to Hypertrain’s multi-industry regulatory needs.
Employee Compliance Hub – Streamlined onboarding with required policies, training, and reporting.
Implementation
Week 1: Onboarding Week - Custom compliance checklists configured for GDPR, ISO 27001, and client requirements.
Week 2: Policy and compliance frameworks migration into EduTrac, role assignment for compliance owners.
Week 3–4: EduTrac systems for employee access and task tracking, and compliance overview.
From Month 2: Continuously full rollout across internal employees with real-time compliance reporting for leadership management.
Result
After implementing EduTrac, Hypertrain.ai achieved measurable impact:
Over 50% reduction in compliance admin time
Automated workflows cut audit prep from weeks to days.
100% employee acknowledgement & Task progress tracking rate
Staff completed and confirmed policies and tasks via the EduTrac compliance hub.
Accelerated enterprise sales cycles & Scalable compliance framework
Transparent compliance reporting boosted trust with clients in finance and healthcare.
Enabled smooth expansion into the EU market without additional compliance headcount.
Replaced Multiple tools with EduTrac
No longer needed to check multiple tools when it comes to compliance updates
How Purple Beard Ltd Simplified Compliance and Policy Management with EduTrac
Reduced effort in compliance by 50%
Seamless migration to EduTrac within 48hrs
Replaced multiple tools with EduTrac
“Maintaining OFSTED compliance is essential in today’s digital landscape. Achieving and adhering to OFSTED standards is a key factor for educational entities to remain competitive and compliant. ”
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Company Overview
Industry: Education
Region: UK
Solution: Ofsted, GDPR, AI Governance, Internal Policies
The Challenge
Operating in the highly regulated education and training sector, Purple Beard Ltd faced several compliance and policy hurdles:
Time-Consuming Policy Management
Policies were maintained in multiple folders and shared manually.
Tracking progress and staff acknowledgements was inefficient.
Ofsted and Regulatory Compliance
Ofsted inspections required fast access to compliance evidence.
Manual preparation took weeks and created stress before audits.
Safeguarding and GDPR Obligations
Managing safeguarding policies and GDPR compliance was critical but resource-heavy.
Scaling Training Delivery
As Purple Beard expanded its apprenticeship and educational programmes, ensuring consistent compliance across learners, staff, and partners became increasingly difficult.
The Solution
Purple Beard uses EduTrac to streamline compliance, automate reporting, and simplify policy management.
Key EduTrac solution features implemented:
Centralised Policy Management – Single source of truth for all compliance policies.
Automated Tasks Tracking – Staff and policy owners are automatically notified and tracked.
Audit & Inspection Reporting – Instant evidence packs for Ofsted and other regulators.
Data Protection Controls – GDPR-aligned compliance checklists and audit trails.
Implementation
Week 1: Onboarding Week - Custom compliance checklists configured for GDPR and client requirements. The required checklists were seamlessly migrated to Edutrac within 48 hours.
Week 2: Role assignment for compliance owners. EduTrac systems for employee access and task tracking, and compliance overview.
From Week 3: Continuously full rollout across internal employees with real-time compliance reporting for leadership management.
Result
Purple Beard Ltd achieved measurable improvements within months of adopting EduTrac.io:
Over 50% faster compliance reporting
Ofsted evidence files generated in minutes, not days.
Audit readiness on demand
Reduced stress and admin overhead before inspections.
Improved stakeholder confidence
Faster, more transparent compliance reporting boosted trust with regulators and partners.
Replaced Multiple tools with EduTrac
No longer needed to check multiple tools when it comes to compliance updates
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Ofsted Handbook updated on 16 Sep 2024
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See how EduTrac can help your Business In Education build trust among your partners and clients of being compliant with multiple educational standards.